Administrative Assistant – HolyShift Fitness

HolyShift Fitness is on a mission to transform lives in Egypt through training, nutrition, and accountability. We don’t just hire for open roles — we hire for impact.

If you’re exceptional at what you do, thrive in a high-energy environment, and align with our core values of fitness, accountability, and excellence, we want to know you.

We’re seeking an Administrative Assistant to strengthen the executional engine behind our CEO, Youssef Hesham, and GM, Fatima Mostafa. Youssef is the founder and CEO of HolyShift Fitness — an 8-figure business today with the vision to scale into a 9-figure company and revolutionize fitness in Egypt. You’ll play a vital role within the HolyShift team, ensuring members are supported, coaches are coordinated, and daily operations run smoothly. This isn’t a traditional ‘back-office’ admin role. It’s a high-stakes, high-detail position where execution, communication, and problem-solving directly impact the experience of our members and the success of our team.

The goal: ensure HolyShift’s leadership team stays strategic by enabling flawless daily operations, logistics, and member care.

Role

Your primary responsibility is to support Fatima and Youssef while coordinating closely with the team. You’ll own workflows, manage communication systems, coordinate schedules, and make sure every logistical and operational detail is handled with excellence.

The better you perform, the more protected leadership’s time becomes — and the smoother HolyShift runs.

This role is for someone who sees administrative excellence as a multiplier of business outcomes. You’re not here to push paper — you’re here to keep HolyShift moving forward without friction.

You’ll be embedded in a high-trust, high-performance culture where feedback is direct, standards are high, and speed is the baseline.

Responsibilities

Member & Client Support

  • Respond to member questions quickly and clearly across WhatsApp and other channels.

  • Solve member problems with urgency, discretion, and professionalism.

  • Ensure communication between coaches and members is organized and consistent.

Operations & Scheduling

  • Own the booking system: classes, appointments, and schedule coordination.

  • Ensure coaches’ schedules are updated, clear, and conflict-free.

  • Monitor attendance, cancellations, and reschedules to keep sessions running smoothly.

Administrative Precision

  • Manage sheets and databases (Google Sheets, HubSpot/Bigin) with accuracy.

  • Keep internal documents, trackers, and reports updated.

  • Check and maintain supplies (equipment, supplements, water, cleaning products, merch).

  • Coordinate with external vendors and suppliers as needed.

Personal & Business Support

  • Handle errands, purchases, and order management (supplies, merch, supplements).

  • Coordinate with suppliers, service providers, and partners.

  • Assist with travel or event logistics when required.

Process Optimization

  • Identify and suggest improvements to workflows and systems.

  • Reduce friction in communication and operations by spotting problems before they escalate.

Results

  • Members’ questions are answered and problems solved without leadership needing to step in.

  • Schedules run smoothly, with minimal conflicts or last-minute chaos.

  • Supplies are always stocked, vendors are managed, and logistics are handled proactively.

  • The leadership team has more time to focus on growth, knowing execution is handled.

  • Operations are clear, documented, and reliable — no loose ends.

Requirements

  • 1–2 years of administrative experience.

  • Strong communicator: fluent in Arabic & English, able to adapt tone depending on the situation.

  • Tech-savvy: Google Sheets, HubSpot/Bigin, WhatsApp management.

  • High emotional intelligence (EQ): can read the room, stay calm under pressure, and adapt quickly.

  • Outcome ownership: if it’s in your lane, it’s handled — no babysitting required.

  • Discretion and professionalism: sensitive member and business info stays private.

  • Organized, detail-oriented, and reliable.

Who This Role is NOT For

  • Those who need hand-holding, constant direction, or a to-do list to take action.

  • Anyone who gets rattled when priorities shift, timelines tighten, or things move fast.

  • People who guard their evenings and weekends like sacred ground — this role flexes when the executives do.

  • Individuals who aren’t comfortable working across both the personal and professional — this role requires integration, not separation.

  • Those who struggle to read the room, adapt tone, or communicate with clarity under pressure.

  • People who take direct feedback personally or need constant validation to stay motivated.

  • Anyone who needs to be followed up with to ensure a task is complete.

  • Those who prioritize “done” over “done right” — excellence isn’t optional here.

  • People who hesitate to take initiative or wait for permission to lead.

  • Anyone looking for a traditional Administrative Assistant role — this is a high-intensity partnership, not back-office support.

Location & Schedule

  • Location: New Cairo (on-site)

  • Schedule: 5 days per week

Compensation & Benefits

  • Salary: 12,000 – 15,000 EGP per month

  • Benefits:

    • Health insurance

    • Free HolyShift gym membership

Core Values – The HolyShift Way

At HolyShift, we’re building more than a gym — we’re building a culture of transformation. The right person for this role will live and breathe these values:

  • Accountability: We do what we say, and we own our results.

  • Excellence: “Done right” is the only standard.

  • Service: Members always come first — their problems are our responsibility.

  • Growth: We seek constant improvement, both as individuals and as a team.